1. General
This procedure establishes the delegations of authority related to human resource administration by the Director of Texas A&M Forest Service.
2. Certification and Availability of Funding
In approving any action requiring additional funding, the approving authority certifies that the necessary funding has been identified and approved for the action. To this end, each associate director will designate the division chief operating officer to ensure that funding and account assignments for personnel action requests are appropriate.
3. Delegations
The Director has delegated the following approval authority with the requirement that the required administrative reviews/approvals be performed prior to approval by approving authority
| Action | Administrative Review or Approval | Approval Authority Limits | Approver |
|---|---|---|---|
| Supervisory Organization Change | Payroll & Support Services Department Head | All | Department Head |
| Alternate Work Location | Associate Director for Finance and Administration | All | Director with recommendation from Associate Director |
| Disciplinary Action | AgriLife Human Resources Manager | Personal Conference | Department Head |
| Disciplinary Action | AgriLife Human Resources Manager | Written Reprimand | Associate Director |
| Disciplinary Action | AgriLife Human Resources Manager | 2nd Written Reprimand | Associate Director |
| Disciplinary Action | AgriLife Human Resources Manager | Associate Director Suspension | Director |
| Disciplinary Action | AgriLife Human Resources Manager | All Other Staff Suspension | Associate Director |
| Disciplinary Action | AgriLife Human Resources Manager | All except Associate Director | Associate Director |
| Emergency Leave with Pay | N/A | Death of Family Member: ≤ 3 days | Supervisor |
| Emergency Leave with Pay | N/A | Death of Family Member: 4 to 5 days | Associate Director |
| Emergency Leave with Pay | N/A | Death of Family Member: All Other | Director |
| Employee Name Change | N/A | All | Employee |
| Employee Transfer – Non-disciplinary | Division Chief Operating Officer and AgriLife Human Resources Manager | Same Location | Associate Director |
| Employee Transfer – Non-disciplinary | Division Chief Operating Officer and AgriLife Human Resources Manager | Different Location3 | Director |
| Establish New Position | All – Division Chief Operating Officer and AgriLife Human Resources Manager | Budgeted | Director |
| Establish New Position | Budgeted – Associate Director for Finance and Administration | Seasonal (part-time) or Student Worker | Department Head |
| Leave with Pay from Sick Leave Pool | AgriLife Human Resources Specialist | All | Sick Leave Pool Administrator |
| Leave Without Pay | N/A | ≤ 3 days | Supervisor |
| Leave Without Pay | N/A | 4 to 9 days | Associate Director |
| Leave Without Pay | N/A | ≥10 Days | Director |
| Hiring Request at base level of career ladder and Pay Plan Minimum | Division Chief Operating Officer and AgriLife Human Resources Manager | Associate Director1 | Director |
| Hiring Request at base level of career ladder and Pay Plan Minimum | Division Chief Operating Officer and AgriLife Human Resources Manager | All Other | Associate Director |
| Hiring Request above base level of career ladder or above Pay Plan Minimum | Division Chief Operating Officer, AgriLife Human Resources Manager, and Associate Director for Finance and Administration | All | Director |
| Merit – Increases or One-time Payments | Associate Director and Employee Development | All | Director |
| Pay Equity Increase | Division Chief Operating Officer, AgriLife Human Resources Manager, and Associate Director for Finance and Administration | All | Director |
| Pay Source Change | Division Chief Operating Officer and Payroll and Support Services Department Head | All | Department Head or Associate Director |
| Position Descriptions | Applicable Supervisor and Department Head | Associate Director and Director’s Office staff | Director |
| Position Descriptions | Applicable Supervisor and Department Head | All Others | Associate Director |
| Position Percent Effort Change | Division Chief Operating Officer, AgriLife Human Resources Manager, Associate Director for Finance and Administration | All | Associate Director |
| Position Elimination | All – Division Chief Operating Officer | Budgeted | Director |
| Position Elimination | Budgeted – Associate Director for Finance and Administration | Seasonal and Student Worker | Department Head |
| Position Transfer | Division Chief Operating Officer and AgriLife Human Resources Manager | Same Location | Associate Director |
| Position Transfer | Division Chief Operating Officer and AgriLife Human Resources Manager | Different Location3 | Director |
| Promotion | Division Chief Operating Officer, AgriLife Human Resources Manager, and Associate Director for Finance and Administration | Associate Director1 and Department Head positions | Director |
| Promotion | Division Chief Operating Officer, AgriLife Human Resources Manager, and Associate Director for Finance and Administration | All Other positions | Associate Director |
| Salary Differential and Educational Incentives | Division Chief Operating Officer, AgriLife Human Resources Manager, Associate Director for Finance and Administration | All | Associate Director |
| Temporary Salary Adjustment – Resource Specialist Mentor or Lead Resource Specialist | Division Chief Operating Officer and AgriLife Human Resources Manager | All | Associate Director |
| Temporary Salary Adjustment – Other | Division Chief Operating Officer, AgriLife Human Resources Manager, Associate Director for Finance and Administration | All | Director |
| Termination – Budgeted | AgriLife Human Resources Manager | Associate Director1 | Director |
| Termination – Budgeted | AgriLife Human Resources Manager | All other staff | Associate Director |
| Termination – Seasonal | AgriLife Human Resources Manager | All | Department Head or Associate Director |
| Termination – Student Worker | AgriLife Human Resources Manager | All | Supervisor |
| Title Change | Associate Director for Finance and Administration and AgriLife Human Resources Manager | Associate Director1 and Department Head positions | Director |
| Title Change | Associate Director for Finance and Administration and AgriLife Human Resources Manager | All Other Staff | Associate Director |
1Actions involving an Associate Director are subject to approval by the Chancellor.
2Associate Directors must keep Director informed of suspensions and involuntary terminations.
3Moving expenses must be approved by the Director.
4. Administrative Review
All personnel actions must receive administrative approval before executing the proposed action to ensure compliance with applicable policies, regulations, rules and procedures.