RULES & PROCEDURES

ADMINISTRATIVE PROCEDURES

01   Director’s Office

01.01  Development and Publication of Administrative Procedures
01.02  Contracting Delegations
01.03  Director’s Delegations – Human Resource Administration
01.04  Fraud Prevention Program
01.05  Records Retention
01.07  Naming of Facilities
01.08  Director’s Delegation of Authority Relating to Budget and Fiscal Changes
01.09  Department Head Council

10   Human Resources

10.01Compensation
10.02Compensation Administration
10.02.1TFS Pay Ranges 20240717.xlsx
10.02.2TFS Pay Ranges.xlsx
10.03Establishing, Changing and Updating Budgeted Positions
10.04Employee Recognition Awards
10.05Wage Employee Benefits Eligibility
10.06Family Medical Leave Act Documentation
10.07Salary Differentials and Educational Incentives
10.08Criminal History Information
10.09Employee License and Certification Fees
10.10Reasonable Workplace Accommodations
10.11Employment Procedures
10.12Wellness Program
10.13Lead Resource Specialist Program
10.14Performance Evaluations
10.15Management Directed Days Off
10.16Leaves of Absence
10.17Employees Registering as Students
10.18Work Capacity Testing Procedure
10.19Employee Retirement Recognition Functions
10.19.1Retirement Recognition Ceremony Checklist
10.20Student Employment
10.21Employee Advisory Council
10.22Agency Recruiting Committee
10.23Temporary Salary Adjustments
10.24Pets in the Workplace
10.25Serving in Appointed Unpaid Political Positions
10.26Career Ladders and Promotions
10.27DEI Law Compliance
10.28Additional Employment with Other System Members
10.29Flexible Work Arrangements
10.30Outside Employment
10.31Required Employee Training
10.32Employment Termination
10.33Resource Specialist Mentor Program
10.34Employee Tuition and Fee Assistance
10.35Nepotism

20   Budgets & Accounting

20.02  Cash Receipts
20.03  Travel
20.04  Accounts Receivable
20.05  Accounting for Emergency Response Incidents
20.06  FAMIS Access
20.07  Gifts, Donations, Grants and Endowments
20.08  Employee Reimbursements

30   Payroll & Support Services

30.01Personnel Action Request
30.02Equipment Management
30.03Vehicle Fleet Management
30.04Procurement Cards
30.06Travel Cards
30.07Fuel Cards
30.08Uniform Program
30.09Overtime and Compensatory Time
30.10Use of Agency Vehicles
30.11Surplus Property
30.12Outdoor Display Items

40   Purchasing

40.01  Cellular Communication Service
40.04  Purchasing Delegations and Responsibilities
40.05  Purchasing Procedures
40.06  Institutional Memberships
40.07  Vendor Protests
40.09  Equipment Specifications Committee
40.10  Employee Relocations
40.11  Contracting Procedure

50   Information Resources

50.01Responsibilities for Information Resources
50.02Security Requirements for Information Resources
50.03General Computing
50.04Information Security – Malicious Codes & Malware
50.05Computer Security Incidents
50.06Response Plan for Cybersecurity Incidents
50.07Geospatial Systems Advisory Committee
50.08Information Technology Advisory Council
50.09Accessibility Requirements for Electronic and Information Resources
50.10Information Resources Project Management
50.11Web Accessibility and Usability Standards
50.12Network Security
50.13Technology Innovation Committee

60   Safety & Risk Management

60.01Alcoholic Beverages
60.02Safety Council
60.03Safety Awards
60.04Use of Personal Equipment
60.05Annual Fireline Safety Refresher Training
60.06Environmental Health and Safety Program
60.07Post Accident Drug and Alcohol Testing for Commercial Driver’s License Holders
60.08Unmanned Aircraft Systems (UAS)

70   Communications

70.01Communications & Marketing Advisory Council
70.02Subpoenas
70.03Open Records Requests
70.04Use of Texas A&M Forest Service Name and Logos
70.05Official Messaging

80   Programs

80.01Incident Qualifications Certification Council
80.02Emergency Response – Fire Season Timekeeping
80.03Timber Sales
80.04Prescribed Fire Committee
80.05Program Leader Committee
80.06Equipment Usage Expenses – In State Incidents
80.07Responsible Conduct of Research
80.08Operational Certification Committees

RULES & GUIDELINES

Agency Rules

07.03.01.F1Political Campaign Events in Texas A&M Forest Service Facilities12/08/20
08.01.01.F1Civil Rights Compliance08/25/22
15.01.03.F1Financial Conflicts of Interest in Sponsored Research03/12/19
15.02.99.F1Export Control Program Management02/17/23
15.99.03.F1Ethics in Research02/28/19
21.99.04.F1Disposition of Abandoned and Unclaimed Personal Property12/07/22
24.01.06.F1Programs for Minors02/03/25
25.06.01.F1Historically Underutilized Business Program08/26/22
25.07.99.F1Contract Administration06/13/24
29.01.99.F1Information Resources05/02/23
31.01.08.F1Merit Salary Increases10/27/23
31.08.01.F1Emeritus Status05/03/23
33.99.14.F1Criminal History Record Information – Employee and Candidates for Employment    06/16/22
34.02.01.F1Drug and Alcohol Abuse and Rehabilitation Programs06/10/22
34.05.99.F1Smoking and Tobacco Use11/06/24
34.06.02.F1Carrying Concealed Handguns on Texas A&M Forest Service Property11/09/23

Agency Guidelines

Accident and Injury Guidelines
Business Attire
Commercial Driver License Information and Guidelines
Components of State Infrastructure Funding
Conflict of Interest
Contact From Attorneys
Damage Claims Guidelines
Delivery Location of New Vehicles and Trailers
Director’s Awards
Electronic/Digital Signature Guideline
Employee IDs
FAMIS Account Review Guidelines
Federal Procurement Integrity Act Guidelines
Informal Video Guidelines
Internal Employee Announcements
Key/Electronic Access Control
Logo and Style Guidelines
Office Closures and Delayed Openings
Office Location Standards and Coordination Guideline
Peer Recognition Award Guidelines
Performance Reviews
Seasonal Firefighter Payment Guidelines
Service Animal Guidelines
Social Media Use Guidelines
Sponsored Agreement Administration Guidelines
State Building Fire Reporting Guidelines
State Forest Visitor Guidelines
Tenure and Retirement Awards
TFS Expectations – Firefighter Response
Time Reporting for Professional (Salaried) Employees 
Toll Road Information and Guidelines
Traffic Violation Guidelines
Vehicle Decals, Lettering and Numbering
Vehicle Inspections
Vehicle Maintenance Guidelines
Video Production Guidelines
Working with Minors

Hiring Guidelines

Steps in Filling a Position
Guidance on Advertising Job Openings
Application Evaluation Guidelines 
Sample Application Evaluation Matrix Guidelines
Application Evaluation Matrix
Interview Guide
Interview Questions
Unlawful Questions
Lawful Questions
Sample Questions
Conducting Interviews – Helpful Reminders
Interview Evaluation Guidelines – One Level
Interview Evaluation Guidelines – Two Levels
Interview Evaluation Matrix
Reference Check Guidelines
Reference Check Form
Sample Offer Letter – New Hire
Sample Offer Letter – Transfer
Sample Offer Letter – Seasonal
Guidelines for Completing Form I-9
Hiring Checklist – Seasonal, Student Intern and Student Worker Positions
New Employee Orientation DatesSeasonal Employee Hiring Packet

FORMS

Agrilife Forms

Family Leave Pool Withdrawal Request Form
FMLA Certification Form – Employee
FMLA Certification Form – Family Member
Formal Complaint and Appeal Form
Medical Questionnaire for Reasonable Accommodation Request
Sick Leave Direct Donation – Donor Form
Sick Leave Direct Donation – Recipient Form
Sick Leave Pool Application to Withdraw Hours
Sick Leave Pool Contribution Form

Finance Forms

Accounting Correction Request
Budget Change Request
Credit Card Request Form
Credit Card Transaction Log
Daily Cash Receipt Log
Departmental Travel Card Expense Distribution Voucher
Direct Billing Application
Electronic Access Code Control Log
Emergency Purchase Justification
Encumbrance Adjustment Form
FAMIS Access Request
FAMIS Financial Accounting Entry Coding Form
FAMIS General Ledger Account Request.xlsx
Federal Excise Tax Exemption Form
Federal Procurement Integrity Act Certification
Grants Budget Worksheet
Invoice Transmittal
Missing Receipt Form
Purchase Voucher
Retirement Events Cost Tracking Worksheet
Uniform Allowance Authorization
Uniform Allowance Reimbursement Request Form
Vendor Check

Information Resources Forms

Equipment Information Sheet
Equipment Sign Out Record
Information Resources Account Activity Form
Information Security Acknowledgement Form
Software Removal Certificate

Property Forms

Certification of Physical Inventory of Property
Key Control Log
Missing Stolen or Vandalized Property
Property Deletion Request
Property Transfer Record
Proprietary Purchase Justification
Vehicle Replacement Notification
Work Area Chemical Inventory Form

Employee Services (HR) Forms

Alternate Work Location Request
Appointment to an Unpaid Political Position
Authorization for Additional Employment with Other System Member
Authorization for Release of Information from Prior Employer to TAMFS
Authorization for Release of Information from Texas A&M Forest Service
Authorization for Testing Laboratory to Release Results to Texas A&M Forest Service
Background Check Request
Certificate of Policy Receipt for Controlled Substance and Alcohol Testing
Employee Out Processing Checklist – Terminating
Employee Out Processing Checklist – Transferring
Exercise Time Tracking Sheet
Flex Work Schedule Request
Form 500 Personnel/Budget Action
Form 500 Personnel/Budget Action – Preparation Instructions
Hiring Checklist – Seasonal, Student Intern and Student Worker Positions
Hiring Request
Individual Development Plan
Informed Consent for Controlled Substance Testing
Institutional Membership Authorization
Insurance Letter
Intended Gifts Approval Form
Manager’s Notes
Manager’s Notes Guidelines
Manual Timesheet Corrections
Medical Authorization Form
Medical Release Form
Nepotism Compliance Certification and Approval
Nomination Form
Nomination Form – Director’s Team Effort Award
Nomination Form – Peer Recognition Award
Notice of Vacancy Information
Outside Employment and Consulting Application
Performance Appraisal – Annual
Performance Appraisal – New Employee
Performance Counseling Guide
Performance Counseling Guidelines
Position Description
Potential Conflict of Interest Disclosure Form
Preliminary Report of Injury
Programs for Minors Survey
Promotion Request
Records Destruction Form
Records Retention Certification
Reference Check Form
Refusal by Job Applicant/Employee to Submit to Controlled Substance or Alcohol Testing
Request for Personal Leave
Request to Attend Classes During Normal Working Hours
Returning Retirees
Salary/Education Exception Request
Texas Sales and Use Tax Exemption Certification for TAMFS
Unit Safety Orientation for New Employees
Verification of Degree Release Form
Verification of Prior State Employment
WCT Health Screening Questionnaire
WCT Informed Consent Form
Wildland Firefighter Medical Clearance Form
W-9 Form
W-9 Form for TAMFS

TAMU System Forms

IRS Tax Exempt Status Letter
Notice to Employees of Worker’s Compensation Insurance
Notice to Healthcare Providers of Workers’ Compensation Insurance Coverage Form
ORP Information Acknowledgement Form
ORP Notification of Change in Employment Status
ORP/TDA Representative Acknowledgment Form
ORP/TDA Transfer Verification Form
Statement of Selective Service Registration Status
Workers’ Compensation Request for Paid Leave

Training Forms

Training Acknowledgement Form (Individual)
Training Acknowledgement Form (Multiple)
Training Evaluation Form

Travel Forms

Financial Responsibility Requirements and State Vehicles
Fuel Card Billing Detail – US Bank/Voyager
Fuel Card Expense Distribution Voucher
Monthly Vehicle Use Report / Fuel Card Transaction Log
Motor Vehicle Accident Report
Pre-Trip Walk Around Guide
State Sales, Use & Hotel Occupancy Tax Exemption Letter
Texas Hotel Occupancy Tax Exemption Certificate for TAMFS
Travel Authorization Form
Travel Voucher

Other Agency Forms

Cardiac Science Automated External Defibrillator Checklist
Crew Time Report (CTR)
Employee / Independent Contractor Classification Checklist
Firefighter Refresher and WCT Certification Data Sheet
Intrasystem Cooperation Contract
Teacher Retirement System (TRS) Forms
Unmanned Aircraft Systems (UAS) Flight Authorization Application
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